Retainer billing on autopilot for studios.
Aupilot sends every retainer invoice on the same day each month, follows up on late ones before you have to, and shows you which clients are at risk while there's still time to call them.
Built for studios that bill by the month
Invoices go out on day one
Each retainer has its rate, its renewal date and its scope. Aupilot sends the invoice the same day every month, with the right PO number and the right contact.
Polite follow-ups, before the due date
A friendly reminder two days before the due date, then a short sequence after it, written the way you would write it. You approve the tone once.
See risk early
Opened but unpaid invoices, scope cuts and new finance contacts add up to a signal. Aupilot shows the retainers that need a conversation this week.
How it works
- Connect your accounting tool. Xero, QuickBooks or FreeAgent. Aupilot reads your clients and last year's invoices.
- Confirm your retainers. Aupilot finds the recurring ones and asks you to check rates, dates and contacts.
- Approve the reminder tone. Pick how direct the follow-ups are. Every message goes out from your own address.
- Get back the first week of the month. Invoices and reminders run on schedule; you get a short weekly summary.
average days to payment in a studio's first quarter on Aupilot
studios billing their retainers with Aupilot
a month the founders we talk to spend on invoicing before Aupilot
Demonstration figures: Aupilot is a fictional company.